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China Communications Services Corporation Limited Annual Report 2015
NOTICE OF ANNUAL GENERAL MEETING
(2)
Buyers who submit the share transfer application forms to the Company’s share registrar before 4:30 p.m. on Tuesday, 24 May 2016 and then register as
shareholders on the register of members of the Company are entitled to attend the annual general meeting.
(3)
Each shareholder entitled to attend and vote at the annual general meeting may appoint one or more proxies to attend and vote on his behalf at the annual
general meeting. A proxy need not be a shareholder. Each shareholder who wishes to appoint one or more proxies should first review the annual report of the
Company for the year 2015, which is expected to be despatched to shareholders on around Friday, 22 April 2016.
(4)
To be valid, the form of proxy together with the power of attorney or other authorization document (if any) signed by the authorized person or notarially
certified power of attorney must be delivered to the Office of the Board of the Company for holders of domestic shares and to the Computershare Hong Kong
Investor Services Limited for holders of H shares not less than 24 hours before the designated time for the holding of the annual general meeting. Completion
and return of a form of proxy will not preclude a shareholder from attending in person and voting at the annual general meeting if he so wishes.
The address of the share registrar for the Company’s H shares is as follow:
Computershare Hong Kong Investor Services Limited
17M Floor, Hopewell Centre
183 Queen’s Road East, Wanchai, Hong Kong
(5)
All resolutions at the general meeting will be voted by poll.
(6)
The registration procedure for attending the annual general meeting:
(a)
Shareholders attending the annual general meeting in person or by proxy shall present their identity certification. If the attending shareholder is a
corporation, its legal representative or person authorized by the board or other decision making authority shall present a copy of the relevant resolution
of the board or other decision making authority in order to attend the annual general meeting.
(b)
Shareholders intending to attend the annual general meeting shall return the attendance slip via hand delivery, mail or fax to the Office of the Board
of the Company on or before Friday, 3 June 2016.
(7)
Closure of the register of members:
(a)
Annual General Meeting
The H share register of members of the Company will be closed, for the purpose of determining shareholders’ entitlement to attend the annual general
meeting to be held on Friday, 24 June 2016 (the “Annual General Meeting”), from Wednesday, 25 May 2016 to Friday, 24 June 2016 (both days
inclusive), during which period no transfer of H shares will be registered. In order to attend the Annual General Meeting, all transfer documents,
accompanied by the relevant share certificates, must be lodged for registration with Computershare Hong Kong Investor Services Limited at Shops
1712–1716, 17th Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong Kong, not later than 4:30 p.m. on Tuesday, 24 May 2016. H share
shareholders who are registered with Computershare Hong Kong Investor Services Limited on Friday, 24 June 2016 are entitled to attend the Annual
General Meeting.
(b)
Proposed Final Dividend and Special Dividend
The Board proposes a final dividend of RMB0.1011 per share and a special dividend of RMB0.0101 per share, and the total dividend is RMB0.1112
per share (pre-tax) for the year ended 31 December 2015. The dividend proposal will be submitted for consideration at the Annual General Meeting. If
such proposed dividend distribution is approved by the shareholders, the final dividend and special dividend will be distributed to those shareholders
whose names appear on the register of members of the Company on Tuesday, 12 July 2016. The register of members will be closed from Thursday, 7
July 2016 to Tuesday, 12 July 2016 (both days inclusive). In order to be entitled to the final dividend and special dividend, H share shareholders who
have not registered the transfer documents are required to deposit the transfer documents together with the relevant share certificates at
Computershare Hong Kong Investor Services Limited, at Shops 1712–1716, 17th Floor, Hopewell Centre, 183 Queen’s Road East, Wan Chai, Hong
Kong at or before 4:30 p.m. on Wednesday, 6 July 2016.
